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  • FIRST POST
    • Elsewhere
    • By Elsewhere 19th Feb 13, 11:00 PM
    • 701Posts
    • 919Thanks
    Elsewhere
    Basic PAYE Tools
    • #1
    • 19th Feb 13, 11:00 PM
    Basic PAYE Tools 19th Feb 13 at 11:00 PM
    My husband and I have a tiny limited company. We have been filing some stuff online for a while, but soon we have to do all of our payroll online. We have had endless messages about being ready for April 6th for online filing...

    However I was planning to use the HMRC Basic PAYE Tools - but it's not available for new users until April 2nd!!!! (I don't currently use Basic PAYE Tools) How am I supposed to be ready by April 6th?

    Is this some kind of joke????

    From http://www.hmrc.gov.uk/payerti/payroll/bpt/paye-tools.htm:-

    "I don't currently use Basic PAYE Tools

    I plan to start using Basic PAYE Tools from April 2013

    The RTI version of Basic PAYE Tools 2013-14 which will be available on 2 April 2013"
Page 1
  • Wywth
    • #2
    • 20th Feb 13, 9:40 AM
    • #2
    • 20th Feb 13, 9:40 AM
    There's also commercial software that should be available ... some of which is free for small companies

    http://www.hmrc.gov.uk/softwaredevelopers/paye/rti-software-forms.htm

    Unfortunately, when I looked recently I think it was only 12pay that had software currently available.

    As we only submit our PAYE quarterly, we are hoping there may be some more options available to us by the beginning of July.
  • talkinpeace
    • #3
    • 20th Feb 13, 12:28 PM
    • #3
    • 20th Feb 13, 12:28 PM
    then download the current version, update all of your info into it and do the roll forward - like everybody else will

    and join the chaos that will ensue :-)
    Counting the beans : 1
    Knowing which beans to count : 99
    • nikki2804
    • By nikki2804 20th Feb 13, 12:53 PM
    • 2,634 Posts
    • 7,521 Thanks
    nikki2804
    • #4
    • 20th Feb 13, 12:53 PM
    • #4
    • 20th Feb 13, 12:53 PM
    If your mandation date is 6th April then atm you should be using the 'normal' basic tools which you can still download from the website.
    SPC no 046
    Now a MFW!
  • Wywth
    • #5
    • 20th Feb 13, 1:28 PM
    • #5
    • 20th Feb 13, 1:28 PM
    I guess the OP is still using the manual, paper based system for calculating and recording PAYE
    • Elsewhere
    • By Elsewhere 20th Feb 13, 2:53 PM
    • 701 Posts
    • 919 Thanks
    Elsewhere
    • #6
    • 20th Feb 13, 2:53 PM
    • #6
    • 20th Feb 13, 2:53 PM
    Yes, I just do it manually, on paper - there are only three of us to calculate PAYE for so it's easy.

    We've filed P35s and P14s online for a while.

    It clearly says on the hmrc website (http://www.hmrc.gov.uk/payerti/payroll/bpt/paye-tools.htm#5) that the software for new users won't be available until 2nd April (2013-14 version), and you can't use the 2012-13 version unless you were invited to join the pilot scheme.

    Well, I'll ring up HMRC and try moaning at them, I suppose.
    • nikki2804
    • By nikki2804 20th Feb 13, 3:05 PM
    • 2,634 Posts
    • 7,521 Thanks
    nikki2804
    • #7
    • 20th Feb 13, 3:05 PM
    • #7
    • 20th Feb 13, 3:05 PM
    Yes, I just do it manually, on paper - there are only three of us to calculate PAYE for so it's easy.

    We've filed P35s and P14s online for a while.

    It clearly says on the hmrc website (http://www.hmrc.gov.uk/payerti/payroll/bpt/paye-tools.htm#5) that the software for new users won't be available until 2nd April (2013-14 version), and you can't use the 2012-13 version unless you were invited to join the pilot scheme.

    Well, I'll ring up HMRC and try moaning at them, I suppose.
    Originally posted by Elsewhere
    Yes that is relevant for real time information. If you have not been told to use RTI yet then you simply need to use the non RTI version. Once you have your RTI date you transfer over.


    Go to www.hmrc.gov.uk
    Click employers
    Select basic paye tools

    This will give you all the information required for the non RTI version.
    SPC no 046
    Now a MFW!
    • malc_b
    • By malc_b 20th Feb 13, 4:07 PM
    • 906 Posts
    • 340 Thanks
    malc_b
    • #8
    • 20th Feb 13, 4:07 PM
    • #8
    • 20th Feb 13, 4:07 PM
    You fill it in when you pay so you only need it when you pay the wage. Assuming monthly that would be end of April.
  • talkinpeace
    • #9
    • 20th Feb 13, 4:50 PM
    • #9
    • 20th Feb 13, 4:50 PM
    TBH
    if its only three of you monthly, download the current version, put the 33 pay figures into it and let it do your P35 and roll you forward into RTI

    you'll get little sense on the phone with HMRC IMHO
    Counting the beans : 1
    Knowing which beans to count : 99
    • fishybusiness
    • By fishybusiness 23rd Feb 13, 12:45 PM
    • 967 Posts
    • 562 Thanks
    fishybusiness
    Unfortunately, when I looked recently I think it was only 12pay that had software currently available.
    I liked 12Pay much better than the HMRC software, although it does come at a small cost
  • Wywth
    I liked 12Pay much better than the HMRC software, although it does come at a small cost
    Originally posted by fishybusiness
    Cost?
    I understood it was free, but you can upgrade if you want more functionality. That's why they offer it as a freebie, but it's not a time limited trial version - it remains permanently free in it's limited form (which meets the RTI requirements) for as long as you like.
    • markandkate
    • By markandkate 23rd Feb 13, 6:32 PM
    • 807 Posts
    • 422 Thanks
    markandkate
    For peace of mind you may be better off out sourcing your payroll We used to do ours in house with a staff of 12 and paid 35 per year for Sage software. We now pay about the same for a company to do it for us. Each month we e mail any changes and then they send us all the details , pay slips and so all the year end and P60's

    Your local chamber of commerce or Business advice service should be able to help
  • Wywth
    For peace of mind you may be better off out sourcing your payroll We used to do ours in house with a staff of 12 and paid 35 per year for Sage software. We now pay about the same for a company to do it for us. Each month we e mail any changes and then they send us all the details , pay slips and so all the year end and P60's

    Your local chamber of commerce or Business advice service should be able to help
    Originally posted by markandkate
    Show me a payroll bureau that will process monthly payroll (and year end statements) for 25p per employee per month, and I will show you a payroll bureau that will shortly be going bust.
    • markandkate
    • By markandkate 24th Feb 13, 1:52 PM
    • 807 Posts
    • 422 Thanks
    markandkate
    Show me a payroll bureau that will process monthly payroll (and year end statements) for 25p per employee per month, and I will show you a payroll bureau that will shortly be going bust.

    I think you will find that I quoted the price as a guide every one has a choice just as you had a choice not to be so rude
  • Wywth
    Show me a payroll bureau that will process monthly payroll (and year end statements) for 25p per employee per month, and I will show you a payroll bureau that will shortly be going bust.

    I think you will find that I quoted the price as a guide every one has a choice just as you had a choice not to be so rude
    Originally posted by markandkate
    I didn't intend to be rude, just to disagree with your suggested price guide.

    I am sorry if you consider anyone that disagrees with you as rude.

    You have a choice to ignore me if you consider my posts as rude, just as I have a choice to disagree with your suggested price.
    • Mudd14
    • By Mudd14 3rd Mar 13, 8:40 PM
    • 848 Posts
    • 380 Thanks
    Mudd14
    I'd be surprised if any payroll services company charges less than 12 per month for 12 employees.
    • AbbieCadabra
    • By AbbieCadabra 4th Mar 13, 9:12 AM
    • 1,512 Posts
    • 921 Thanks
    AbbieCadabra
    not a service we use but out our online accountant's charges from April 2013 for payroll

    Payroll costs including RTI compliance,
    costs are Per Employee / per pay period
    (can't get it to show correctly on here but 1st amount is standard pay & 2nd amount is variable pay)

    1 employee - 5, 6
    2-9 employees - 3, 4
    10+ employees - 2, 3
    Last edited by AbbieCadabra; 04-03-2013 at 9:16 AM.
  • Lovelyjoolz
    As we only submit our PAYE quarterly, we are hoping there may be some more options available to us by the beginning of July.
    Originally posted by Wywth
    Out of curiosity, do you only pay your employees once per quarter? Or are they paid monthly and you submit quarterly?

    I was under the impression that under RTI payroll info had to be submitted every month. Have I got that wrong?
    You had me at your proper use of "you're".
    • Savvy_Sue
    • By Savvy_Sue 6th Mar 13, 10:14 PM
    • 36,302 Posts
    • 32,476 Thanks
    Savvy_Sue
    Historically small employers have been able to pay what they owe in terms of NI and PAYE to HMRC quarterly. There's been no check on whether or not these amounts are correct until year end.

    I'm not sure whether the option of quarterly payments will continue, but I do know that the amount due will now have to tally with the amount paid. (I'm sure this is A Good Thing, but I confess I did once deliberately underpay HMRC for a quarter when my staff wages bill was massive, and I knew I'd have the funds to cover the shortfall before the next quarterly payment was due. This is not something I'd ever recommend and it now won't be possible. Except that the whole thing is likely to be a complete fiasco because the systems won't work as they should.)
    I'm a Board Guide on the Cutting Tax; Charities; Small Biz & Charity Organisers; and Silver Savers boards, which means I'm a volunteer to help the boards run smoothly, and I can move and merge threads there. However, do remember, Board Guides don't read every post. If you spot an inappropriate or illegal post then please report it to forumteam@moneysavingexpert.com. It is not part of my role to deal with reportable posts.

    Any views are mine and are not the official line of moneysavingexpert.com
    Still knitting! Cardigan ALMOST there!
  • Wywth
    Out of curiosity, do you only pay your employees once per quarter? Or are they paid monthly and you submit quarterly?

    I was under the impression that under RTI payroll info had to be submitted every month. Have I got that wrong?
    Originally posted by Lovelyjoolz
    No, our employeees are paid once per calender month.
    But as we are a small employer, HMRC have agreed that we can pay the PAYE to them once per quarter (obviously covering the previous 3 months)

    Smaller employers with estimated monthly payments to make of less than 1,500 can ask HMRC to pay quarterly.

    We have not been notified of any change to this, and a quick check of the HMRC website suggests this can continue

    Q1.15: Can employers still pay HMRC on a quarterly basis?

    A: Yes, if they meet the relevant criteria. But if your payroll is run weekly then FPSs will be required on a weekly basis. The fact that an employer is a 'quarterly payer' does not change the requirement to send in an FPS when payments are made.
    http://www.hmrc.gov.uk/softwaredevelopers/rti/developerfaqs.htm#3
    Last edited by Wywth; 07-03-2013 at 10:04 AM.
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